Finance Assistant

Title: Finance Assistant

Location: Harare

Supervisor: Finance and Grants Manager

Basic Summary of Functions:

Under the supervision of the Finance and Grants Manager, the Finance Assistant’s primary role is to support the Finance department by providing high-quality financial services. This includes ensuring accuracy, consistency, and effective clerical support in service delivery.

Duties and Responsibilities:

• Collaborate closely with the Finance Officer to ensure the smooth operation of all financial activities.
• Assist in maintaining proper control over supporting documents for payments and financial reports.
• Manage the filing of supporting documents and invoices related to expenditures.
• Accurately and promptly enter accounting data into the financial system.
• Conduct regular cash counts to ensure accuracy.
• Ensure all petty cash transactions are properly supported and approved.
• Develop and maintain an updated and easily accessible hard copy and electronic Finance Office Filing System.
• Assist with payment processing, VAT claims, year-end preparation, and audit preparation.
• Provide staff technical assistance and capacity building, including policy interpretation, system setup, troubleshooting, and resolution of outstanding issues.
• Collaborate with the rest of the finance team to plan and conduct training on organizational policies and procedures.
• Perform other general administrative functions as required.

Knowledge, Skills, and Abilities:

• Customer-friendly attitude with the ability to manage work-related stress.
• Proactive skills in identifying cost savings, cost avoidance, and efficiency opportunities.
• Ability to develop effective work plans and prioritize tasks to meet business objectives.
• Knowledge of pricing, contract negotiations, conflict resolution, policies, and procedures.
• Strong analytical, numerical, and problem-solving skills.
• Adaptability to changing needs and work patterns.
• Excellent report writing and documentation skills.
• Advanced proficiency in Microsoft Office applications such as Word, Excel, and PowerPoint.
• Experience with ERP systems and accounting software such as Pastel, QuickBooks, or other accounting packages.
• Ability to manage and work under pressure with minimal supervision.
• Good team player with a positive attitude, flexible mindset, and comfort working in a multicultural setting.
• Strong sense of ethics, integrity, credibility, and respect for diversity.
• Effective communication skills with staff and management, demonstrating diplomacy and firmness.

Qualifications and Requirements:

• BAcc/BCom/BTech degree in Accounting, Finance, Business Administration, or a recognized equivalent, with 1-3 years of relevant post-qualification experience.
• Recent graduates of ACCA, CIMA, ICSA, IAC, or any other relevant professional qualification with 1-3 years of post-qualification experience will have an added advantage.
• Familiarity with U.S. Government grants or other donor-funded programs, contracting, and auditing standards as they apply to the management of multi-year funds effectively will be an added advantage.

This job posting summarizes the main duties of the job. It neither prescribes nor restricts the exact tasks that may be assigned to carry out these duties. This document should not be construed in any way to represent a contract of employment. Management reserves the right to review and revise this document at any time.

FHI 360 is an equal opportunity and affirmative action employer whereby we do not engage in practices that discriminate against any person employed or seeking employment based on race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, marital status, physical or mental disability, protected Veteran status, or any other characteristic protected under applicable law.

Our values and commitments to safeguarding: FHI 360 is committed to preventing any type of abuse, exploitation and harassment in our work environments and programs, including sexual abuse, exploitation and harassment. FHI 360 takes steps to safeguard the welfare of everyone who engages with our organization and programs and requires that all personnel, including staff members and volunteers, share this commitment and sign our code of conduct. All offers of employment will be subject to appropriate screening checks, including reference, criminal record and terrorism finance checks. FHI 360 also participates in the Inter-Agency Misconduct Disclosure Scheme (MDS), facilitated by the Steering Committee for Humanitarian Response. In line with the MDS, we will request information from job applicants’ previous employers about any substantiated findings of sexual abuse, exploitation and/or harassment during the applicant’s tenure with previous employers. By applying, job applicants confirm their understanding of these recruitment procedures and consent to these screening checks.

FHI 360 will consider for employment all qualified applicants, including those with criminal histories, in a manner consistent with the requirements of applicable state and local laws.

FHI 360 will never ask you for your career site username or password, and we will never request money, goods or services during the application, recruitment or employment process. If you have questions or concerns about correspondence from us, please email CareerCenterSupport@fhi360.org.

FHI 360 fosters the strength and health of its workforce through a competitive benefits package, professional development and policies and programs that support a healthy work/life balance. Join our global workforce to make a positive difference for others — and yourself.