US Embassy
DUE: 26 JULY 2023
Duties
Under the supervision of the Public Health Administration Specialist, the incumbent serves as a Program Management Assistant (PMA) for CDC Zimbabwe. The position provides administrative support to a branch (the Strategic Information, HIV Services or Laboratory Services) for branch staff travel management, routine/ad hoc branch meetings scheduling and meeting records taking, implementing partners (IPs) meetings, conference room booking and visitor access clearance. The incumbent is responsible for branch specific procurement requests and transportation requests. Manages the branch calendar for meetings, events, site visits and leave.
Qualifications and Evaluations
Requirements:
Three years of administrative and customer service experience is required.
Education Requirements:
Two years university studies are required.
Evaluations:
Post may choose to add the phrase “This may be tested” after a language, skill, and/or ability. Review the VA template for specific information.
LANGUAGE:
English:
Level 4 – Fluent; speaking/reading/writing, may include the ability to translate
SKILLS AND ABILITIES:
Proficiency in office computing skills for word processing, spread sheets, and internet/ email is required. Must have good customer service and time management skills, ability to work with all levels of staff, multi-task, organize and prioritize work. The jobholder should have minimum 30 words per minute keyboarding skill and have numerical skills that enable basic mathematical and statistical computations and/or using formulae in Excel. Must have good confidentiality, attention to detail, time management and planning skills. Ability to work as a team player in a multisector environment. Ability to communicate with internal and external contacts using a range of platforms (for example, telephone, email, or social media).
JOB KNOWLEDGE:
Knowledge of office administration procedures, customer service and office computer applications is required.
EQUAL EMPLOYMENT OPPORTUNITY (EEO): The U.S. Mission provides equal opportunity and fair and equitable treatment in employment to all people without regard to race, color, religion, sex, national origin, age, disability, political affiliation, marital status, or sexual orientation.
Qualifications:
All applicants under consideration will be required to pass medical and security certifications.
Benefits:
Agency Benefits:
Locally Employed Staff, including Members of Household (MOHs), and Third-Country Nationals (TCNs), working at the U.S. Mission in Harare, Zimbabwe may receive a compensation package that may include health, separation, and other benefits.
For EFMs, benefits should be discussed with the Human Resources Office.
The pay plan is assigned at the time of the conditional offer letter by the HR Office.
Other Information:
HIRING PREFERENCE SELECTION PROCESS: Applicants in the following hiring preference categories are extended a hiring preference in the order listed below. Therefore, it is essential that these applicants accurately describe their status on the application. Failure to do so may result in a determination that the applicant is not eligible for a hiring preference.
HIRING PREFERENCE ORDER:
1. AEFM / USEFM who is a preference-eligible U.S. Veteran*
2. AEFM / USEFM
3. FS on LWOP and CS with reemployment rights **
* IMPORTANT: Applicants who claim status as a preference-eligible U.S. Veteran must submit a copy of their most recent DD-214 (“Certificate of Release or Discharge from Active Duty”), Letter from Veterans’ Affairs which indicates the present existence of a service-connected disability dated within the past six months, equivalent documentation, or certification. A “certification” is any written document from the armed forces that certifies the service member is expected to be discharged or released from active duty service in the armed forces under honorable conditions within 120 days after the certification is submitted by the applicant. The certification letter should be on letterhead of the appropriate military branch of the service and contain (1) the military service dates including the expected discharge or release date; and (2) the character of service. Acceptable documentation must be submitted in order for the preference to be given.
** This level of preference applies to all Foreign Service employees on LWOP and CS with re-employment rights back to their agency or bureau.
For more information (i.e., what is an EFM, USEFM, AEFM, MOH, etc.?) and for additional employment considerations, please visit the following
TO APPLY
Click here to apply
To apply for this job please visit erajobs.state.gov.