Programme Assistant

Duties And Responsibilities

• Collection, analysis and presentation of information for support to programme implementation.
• Supports communication and collaboration between the Programme Specialist-#WBA and Implementing Partners and stakeholders.
• Prepares correspondence, reports, presentations and other written materials from oral instructions and written communication.
• Support preparation of information for annual audit of the projects.
• Operational support to trainings, activities and interventions for the #WBA project
• Compiles, analyses, summarises data pertaining to the project, maintains records, documents and work plans for the monitoring of project implementation.
• Provides administrative support to the WBA Project.
• Provides logistical support for all #WBA activities including managing procurement and financial transactions in Quantum.

Competencies

• Achieve Results: LEVEL 1: Plans and monitors own work, pays attention to details, delivers quality work by deadline
• Think Innovatively: LEVEL 1: Open to creative ideas/known risks, is pragmatic problem solver, makes improvements
• Learn Continuously: LEVEL 1: Open minded and curious, shares knowledge, learns from mistakes, asks for feedback
• Adapt with Agility: LEVEL 1: Adapts to change, constructively handles ambiguity/uncertainty, is flexible
• Act with Determination: LEVEL 1: Shows drive and motivation, able to deliver calmly in face of adversity, confident
• Engage and Partner: LEVEL 1: Demonstrates compassion/understanding towards others, forms positive relationships
• Enable Diversity and Inclusion: LEVEL 1: Appreciate/respect differences, aware of unconscious bias, confront discrimination

Cross-Functional & Technical competencies

Business Management

Project Management: Ability to plan, organise, prioritise and control resources, procedures and protocols to achieve specific goals.
Communication: Ability to communicate in a clear, concise and unambiguous manner both through written and verbal communication; to tailor messages and choose communication methods depending on the audience.

Monitoring: Ability to provide managers and stakeholders with regular feedback on the consistency or discrepancy between planned and actual activities and programme performance and results

Finance

Financial Planning and Budgeting: Ability to create and manage processes to achieve UNDP’s long and short-term financial goals, including through planning, budgeting, forecasting, analysing and reporting.

Digital & Innovation

Creative facilitation: Ability to swiftly build rapport with participants and create a safe space where they feel comfortable to share their views, concerns, experiences and reflections, supporting this with a range of tools to

stimulate active participation.

Social Media Management

Communication: Ability to represent and promote the UNDP brand in virtual communities and networks.

Partnership Management

Relationship Management: Ability to engage with a wide range of public and private partners, build, sustain and/or strengthen working relationships, trust and mutual understanding.

Education

Required Skills and Experience

• High school diploma with 5 years of experience or;
• Bachelor’s degree in Business, Public Administration, Economics, Political or Social Sciences with 2 years’ work experience.

Experience

• Minimum of two years’ experience in Human rights, Key Populations or Health- related projects is a requirement.
• Self-motivated and ability to work with minimum supervision.
• Ability to work inclusively and collaboratively with a range of partners, including LGBTI, and authorities at different levels.
• Ability to work with tight deadlines and available for long working hours during times of peak work.
• Ability to accommodate and adapt to changing working environment.
• Strong writing skills
• Excellent interpersonal and communication skills; culturally and socially sensitive;
• Ability to work effectively in a multicultural team of international and national personnel
• Previous UNDP/LPP experience would be an added advantage
• Experience in handling of web-based management systems
• Experience in the usage of computers and office software packages (MS Word, Excel, etc) and advance knowledge of spreadsheet and database Packages

Language:

• Fluency in English with good verbal and written skills.
• Knowledge of the national languages such as Ndebele or Shona would be an asset.

Disclaimer

Important information for US Permanent Residents (‘Green Card’ holders)

Under US immigration law, acceptance of a staff position with UNDP, an international organization, may have significant implications for US Permanent Residents. UNDP advises applicants for all professional level posts that they must relinquish their US Permanent Resident status and accept a G-4 visa, or have submitted a valid application for US citizenship prior to commencement of employment.

UNDP is not in a position to provide advice or assistance on applying for US citizenship and therefore applicants are advised to seek the advice of competent immigration lawyers regarding any applications.

Applicant Information About UNDP Rosters

Note: UNDP reserves the right to select one or more candidates from this vacancy announcement. We may also retain applications and consider candidates applying to this post for other similar positions with UNDP at the same grade level and with similar job description, experience and educational requirements.

Non-discrimination

UNDP has a zero-tolerance policy towards sexual exploitation and misconduct, sexual harassment, and abuse of authority. All selected candidates will, therefore, undergo rigorous reference and background checks, and will be expected to adhere to these standards and principles.

UNDP is an equal opportunity and inclusive employer that does not discriminate based on race, sex, gender identity, religion, nationality, ethnic origin, sexual orientation, disability, pregnancy, age, language, social origin or other status.

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