Grants and Finance Manager

DUE: 13 JUL 2023

ARASA seeks to recruit a competent, committed and dynamic individual to assume the Grants and Finance Manager role under the Love Alliance Grant.

The position is based in Namibia, South Africa or Zimbabwe, and the incumbent must have a legal right to work in country.

Reports to: Internal Finance Controller and Matrix reporting to the Programme Manager Love Alliance.

Budget Responsibilities:

Role Dimensions: The role-holder will work closely with Finance/Grants department internally and with implementing partners and the donors.

KEY AREAS OF ACCOUNTABILITY

Financial Management Systems:

• Responsible for Love Alliance financial systems package, coordinating data and transactions processing while providing technical support and training in various packages and data retrieval to both the finance and non finance staff.
• Ensure that the ledgers for all projects are maintained up to date and that transactions are posted on daily basis and are reconciled accurately to projects, donors, activities, and expenditure codes in order to facilitate efficient and timely reporting to management and donors.
• Responsible for managing the disbursement of funds to partners in line with payment schedules and any other requirements
• Preparation and follow-up of invoices for partner expenditure, as necessary

Financial Reporting:

• Review of financial reports and transactions submitted by implementating partners.
• Consolidation of financial reports into one report for submission internally and to donor.
• Ensure donor compliance during reporting in terms of templates and budgetary ceilings as applicable.

Fraud Risk Mitigation and Response:

• In coordination with the Implementing Partners, the Internal Controller and LA Management Unit, develop a Fraud risk mitigation and response policy.
• Ensure the financial risk assessment is maintained and updated.
• In case of suspicions of fraud, ensure the case is addressed as per the policy.

Training and Capacity Building:

• Identify financial management capacity gaps and training needs assessments for both finance and non finance partner staff and provide hands on support and trainng for proper and effective use of resources
• Conduct support to partner offices to reconcile accounting records and provide relevant technical support at such intervals as may be required.

Audit Preparedness

• Work with the Internal Controller and partner organisations to ensure the programme is sufficiently audit ‘ready’
• Ensure that any actions or recommendations included in the case of management letter resulting from any audits is followed up and reconciled
• Coordinate donor audits

Donor Compliance

• Ensure that the programme(s) are implemented in line with donor policies and compliance corresponding to finance and grants management (for example, budget line flexibility adhered to, expenditures eligible in line with policy etc.)

Awards (Grants Management)

• Lead on the sub granting process for all implementing partners in coordination with the Awards team
• Ensure information is documented and maintain all partner records
• Prepare budget vs actuals to inform ongoing grants review for partners and to identify deviations in implementation progress and flag delays / requests for support from the team.
• Provide updates on Senior Management on progress, risks, status etc
  BEHAVIOURS (Values in Practice)

Accountability:

• Holds self accountable for making decisions, managing resources efficiently, achieving and role modelling ARASA values
  holds the team and partners accountable to deliver on their responsibilities – giving them the freedom to deliver in the best way they see fit, providing the necessary development to improve performance and applying appropriate consequences when results are not achieved.

Ambition:

Sets ambitious and challenging goals for themselves and their team, takes responsibility for their own personal development and encourages their team to do the same widely shares their personal vision for ARASA, engages and motivates others future orientated, thinks strategically and on a regional scale.

Collaboration:

• Builds and maintains effective relationships, with their team, colleagues, and external partners and supporters values diversity, sees it as a source of competitive strength
• Approachable, good listener, easy to talk to.

Creativity:

• Develops and encourages new and innovative solutions
• Willing to take disciplined risks.

Integrity:

• honest, encourages openness and transparency; demonstrates highest levels of integrity

QUALIFICATIONS

• A Bachelors Degree in Commerce, Accounting or Business Administration from a recognised university.
• Possession of a postgraduate qualification or professional qualification such as ACCA, CPA, CIMA, ICSA etc is an added advantage.

EXPERIENCE AND SKILLS

• At least 4 years relevant working experience, preferably with International NGOs, with thorough understanding of GAAP and major donor standard requirements.
• Good financial management skills with knowledge of computer Accounting Packages and good understanding of major donors financial requirements, conditions and Government budgets and tax policies.
• Prior experience working with implementing partners
• Self motivated with demonstrated ability to generate financial reports and meet set deadlines and with good integrity.
• Team player with good interpersonal/communication, documentation, and facilitation skills and the ability to work under minimum supervision.
• Computer literary and fluency in English are a must.
• Ability to maintain personal professional development and competencies on financial issues.
• Strategic management and people management skills – team building and delegation.
• Strong negotiation, diplomacy and Confidentiality
• Computer literacy skills – MS office applications, word, excel, powerpoint, spread sheets.
• Good Policy Development and analytical skills
• Ability and willingness to undertake periodic field travel to up-country and in insecure areas.

Desirable

• Prior experience working with institutional donor funding

Additional job responsibilities

The duties and responsibilities as set out above are not exhaustive and the role holder may be required to carry out additional duties within reasonableness of their level of skills and experience.

Equal Opportunities

The role holder is required to carry out the duties in accordance with the ARASA Equal Opportunities and Diversity policies and procedures.

Safeguarding and Accountability

We need to keep the communities we work with safe so our selection process, which includes rigorous background checks, reflects our commitment to the protection of vulnerable populations from abuse.

TO APPLY

We are a community that welcomes diversity in all forms and encourage applications from anyone who’s passionate about ARASA work. To start exploring if you might become our colleague:

Please send your application by 13 July 2023. Interviews will be held on the 18th and 20th of July 2023.

Interested and qualified candidates who match the profile are invited to submit their CV and letter of interest, to recruitment@arasa.info with the ROLE they are applying for in the Subject Line.

Incomplete applications or those submitted after the closing date will not be considered. Only short-listed candidates will be contacted.