Administration Secretary

DUE: 14 JULY 2023

GRADE 8

Applications are invited from suitably qualified candidates to fill the above-mentioned post that has risen within the organization on a permanent basis.

MAIN JOB FUNCTIONS

• Providing administrative support for the Principal Nursing Officer (PNO) and Nursing Department
• Coordinating Nursing Managers, Senior Sisters, and Junior Sisters meetings
• Preparing, and coordinating the Nursing monthly management report for the PNO
• Compiling of the Ethics Committee, Medical Advisory and Medical Audit Committee packs and coordination of the respective meetings and taking minutes during meetings
• Coordinating domestic and international travel arrangements for the nursing department.
• Facilitating the annual renewal of all nursing practising certificates and hospital licensing renewal and the City of Harare.
• Compiling and updating daily hospital statistics
• Updating stakeholder data with HDA
• Liaising with the LT Department and Corporate Affairs on Privilege of Access data capturing in the hospital management system
• Live chat customer support
• Assisting the CFO’s Office with secretarial support
• Offering relief staff support to the Personal Assistant to the General Manager and Medical Director

PREREQUISITES, KNOWLEDGE AND EXPERIENCE REQUIRED

• Minimum of 2 “A” levels.
• Executive Secretarial qualification a must.
• Knowledge of consolidating board packs and preparation of minutes.
• Confidentiality is critical
• In-depth knowledge of computer skills.
• Minimum of 3 years experience working for an executive
• Degree in Business Administration/Accounting, finance qualification an added advantage
• Excellent communication and listening skills. • Ability to work under pressure.
• Excellent organisational and prioritisation skills, attention to detail, and problem-solving skills.
• Must be mature, pleasant, courteous, cooperative and an enthusiastic team player.
• Must be flexible in working hours, including weekends, evenings, and holidays.

TO APPLY

Written applications with detailed CVs as well as certified copies of your academic and professional qualifications should be submitted on recruitment@theavenuesclinic.co.zw by not later than 14 July 2023.