Admin Assistant

DUE: 24 JULY 2023

Duties and Responsibilities

• Receive clients and patients in a hospitable and courteous manner and direct clients and patients to their intended destinations on the practice or assist them as appropriate
• Housekeeping tasks: Ensure reception area, consulting rooms, bathrooms and kitchen/coffee/ water areas are always kept tidy and that there’s always refreshments
• Communicate with clients and patients, and send reminders for appointments and meetings
• Schedule and coordinate staff and other meetings
• Prepare communications such as memos, emails, invoices, reports, and other correspondences
• Create and maintain filing system, both electronic and physical
• Compile and prepare documents for medical aid claims, and submit to relevant medical aids
• Follow up on all outstanding payments, with clients for shortfalls and with medical aids for unprocessed payments
• Receiving and receipting money for cash payments
• Prepare orders for supplies and maintain inventory as appropriate
• Manage accounts and perform bookkeeping
• Prepare weekly and monthly reports for the Doctor(s) on all aspects of clinic performance
• Perform any other duties as assigned from time to time

Qualifications and Experience

• Degree in Administration or equivalent
• At least 4 years’ experience in administration in a medical/clinical/laboratory environment
• Knowledge of medical aid claims submission process
• Familiarity with e-health systems such as 263 system
• High degree of proficiency with Microsoft Office suite
• Excellent interpersonal and communication skills, and the ability to maintain a pleasant and friendly working environment
• Ability to work under pressure, prioritize, multitask and work long hours
• Ability to work unsupervised and on own initiative, being proactive in their approach to work
• Excellent time management and timekeeping skills
• Ability to work efficiently and effectively with a high degree of attention to detail.
• Previous experience working in a medical centre and nurse aid qualifications an added advantage.

TO APPLY

Interested candidates meeting the above criteria should submit their detailed CV’s and application letters addressed to the Principal Officer clearly indicating the position of interest no later than the 24th of July 2023 email address: sliningmedical2023@gmail.com