IOM
Job Description
Under the direct supervision of the Chief of Mission in Zimbabwe, and in cooperation with relevant units at Headquarters and the Regional Office in Pretoria, South Africa, the Resources Management Officer will be responsible and accountable for supervising and managing the budgetary, financial, Human Resources and other administrative functions of Zimbabwe Country Office and / or Sub-Office(s) and providing support in these areas to staff.
Core Functions / Responsibilities:
1. Country Office (CO) including the oversight of financial expenditure and accountability. In
coordination with the CoM and the SRRMO undertake financial analysis of all CO activities.
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2. Supervise the management of the treasury by forecasting cash flows according to CO and
Sub-Office activities. Monitor and control funds disbursed; validate that funding is received and
disbursed in accordance with donor agreements.
3. Prepare programme and budget reports in accordance with IOM regulations and established
procedures. Review monthly accounts of the Country Office.
4. Prepare relevant financial analysis of projects, oversee the budget control process and
analyse variances between budget and actual expenditures. Take proactive action to prevent
projects from going into deficit.
5. Assist the CoM and Project Managers in the preparation of budgets for new projects and
programmes.
6. Provide technical support to project managers throughout the cycle to ensure compliance with
the general instructions of IOM and relevant permanent instructions for the whole CO, namely in
the areas of general administration, finance, and human resources.
7. Maintain and further strengthen appropriate internal controls to safeguard the Organization’s
assets, cash and prevent fraud.
8. Inspect payroll versus budgets, validate that salaries are correctly allocated to projects
consistent with IOM’s projectization criteria.
9. Review existing systems and procedures and, if necessary, recommend possible
improvements to strengthen internal monitoring, evaluation and control systems and improve
efficiency and effectiveness.
10. Manage the Human Resources function and make recommendations on recruitment and
personnel administration of staff in the Country Office. Correctly apply Human Resources (HR)
policies, rules and regulations and make recommendations for resolving difficult or sensitive
cases in consultation with the CoM and SRRMO.
11. Oversee the Supply Chain services, including contracts with suppliers of goods and services
and related administrative authorities; oversee the management of the fleet of vehicles and the
maintenance of the premises as well as the functioning of all support services at the Country
Office.
12. Liaise and coordinate with The Office of Legal Affairs (LEG) and Global Procurement Supply
Unit (GPSU) as needed for the review and approval of agreements and Purchase Orders (POs)
(lease, construction, service and agreements with implementing partners (IPs)) before signature
and make sure IOM procedures are followed in the selection of partners and service providers.
13. Supervise ICT staff to ensure compliance with relevant IOM standards, processes rules and
regulations.
14. Supervise and train local staff on IOM’s administrative/financial policies and procedures.
15. Participate in UN meetings such as the UN Operations Management Team (OMT) or ONE
UN working groups when required.
16. Serve as Officer-in-Charge (OiC) of the Country Office in the absence of the CoM.
17. Perform such other duties as may be assigned.
Required Qualifications and Experience:
Education
• Master’s degree in Business Administration, Finance, Management, Public Administration, or a
related field from an accredited academic institution with five years of relevant professional
experience; or
• University degree in the above fields with seven years of relevant professional experience.
• Professional certification as Chartered Accountant (CA) or Certified Public Accountant (CPA),
Chartered Institute of Management Accountants (CIMA), or Association of Chartered Certified
Accountants (ACCA) is an advantage.
Experience
• Experience in Financial and Human Resources Management at the international level;
• Field experience, including coordination and cooperation with international institutions and
coordination bodies;
• Experience in supervising the development and implementation of administrative control
procedures, coordinating external auditing exercises; and,
• Experience using corporate IT systems and software.
Skills
• Knowledge of IOM/UN finance, Supply Chain and HR procedures and rules;
• Advanced knowledge of Microsoft Office, especially Excel;
• Knowledge of International Public Sector Accounting Standards (IPSAS); and,
• Knowledge of SAP highly desirable.
Languages
IOM’s official languages are English, French, and Spanish.
External applicants for all positions in the Professional category are required to be proficient in
English and have at least a working knowledge of one additional UN Language (Arabic,
Chinese, French, Russian, or Spanish).
For all applicants, fluency in English is required (oral and written).
Proficiency of language(s) required will be specifically evaluated during the selection process,
which may include written and/or oral assessments.
Closing Date: 28 March 2023