International Organization for Migration
Context:
Under the direct supervision of the Chief of Mission in Zimbabwe, and in cooperation with
relevant units at Headquarters and the Regional Office in Pretoria, South Africa, the Resources
Management Officer will be responsible and accountable for supervising and managing the
budgetary, financial, Human Resources and other administrative functions of Zimbabwe Country
Office and / or Sub-Office(s) and providing support in these areas to staff.
Core Functions / Responsibilities:
1. Country Office (CO) including the oversight of financial expenditure and accountability. In
coordination with the CoM and the SRRMO undertake financial analysis of all CO activities.
2. Supervise the management of the treasury by forecasting cash flows according to CO and
Sub-Office activities. Monitor and control funds disbursed; validate that funding is received and
disbursed in accordance with donor agreements.
3. Prepare programme and budget reports in accordance with IOM regulations and established
procedures. Review monthly accounts of the Country Office.
4. Prepare relevant financial analysis of projects, oversee the budget control process and
analyse variances between budget and actual expenditures. Take proactive action to prevent
projects from going into deficit.
5. Assist the CoM and Project Managers in the preparation of budgets for new projects and
programmes.
6. Provide technical support to project managers throughout the cycle to ensure compliance with
the general instructions of IOM and relevant permanent instructions for the whole CO, namely in
the areas of general administration, finance, and human resources.
7. Maintain and further strengthen appropriate internal controls to safeguard the Organization’s
assets, cash and prevent fraud.
8. Inspect payroll versus budgets, validate that salaries are correctly allocated to projects
consistent with IOM’s projectization criteria.
9. Review existing systems and procedures and, if necessary, recommend possible
improvements to strengthen internal monitoring, evaluation and control systems and improve
efficiency and effectiveness.
10. Manage the Human Resources function and make recommendations on recruitment and
personnel administration of staff in the Country Office. Correctly apply Human Resources (HR)
policies, rules and regulations and make recommendations for resolving difficult or sensitive
cases in consultation with the CoM and SRRMO.
11. Oversee the Supply Chain services, including contracts with suppliers of goods and services
and related administrative authorities; oversee the management of the fleet of vehicles and the
maintenance of the premises as well as the functioning of all support services at the Country
Office.
12. Liaise and coordinate with The Office of Legal Affairs (LEG) and Global Procurement Supply
Unit (GPSU) as needed for the review and approval of agreements and Purchase Orders (POs)
(lease, construction, service and agreements with implementing partners (IPs)) before signature
and make sure IOM procedures are followed in the selection of partners and service providers.
13. Supervise ICT staff to ensure compliance with relevant IOM standards, processes rules and
regulations.
14. Supervise and train local staff on IOM’s administrative/financial policies and procedures.
15. Participate in UN meetings such as the UN Operations Management Team (OMT) or ONE
UN working groups when required.
16. Serve as Officer-in-Charge (OiC) of the Country Office in the absence of the CoM.
17. Perform such other duties as may be assigned.
Required Qualifications and Experience:
Education
• Master’s degree in Business Administration, Finance, Management, Public Administration, or a
related field from an accredited academic institution with five years of relevant professional
experience; or
• Master’s degree in Finance, Accounting, Business Administration, Management or a related
field from an accredited academic institution with five years of relevant professional experience;
or,
• University degree in the above fields with seven years of relevant professional experience.
• Professional certification as Chartered Accountant (CA) or Certified Public Accountant (CPA),
Chartered Institute of Management Accountants (CIMA), or Association of Chartered Certified
Accountants (ACCA) is an advantage.
Experience
• Experience in Financial and Human Resources Management at the international level;
• Field experience, including coordination and cooperation with international institutions and
coordination bodies;
• Experience in supervising the development and implementation of administrative control
procedures, coordinating external auditing exercises; and,
• Experience using corporate IT systems and software.
Skills
• Knowledge of IOM/UN finance, Supply Chain and HR procedures and rules;
• Advanced knowledge of Microsoft Office, especially Excel;
• Knowledge of International Public Sector Accounting Standards (IPSAS); and,
• Knowledge of SAP highly desirable.
Languages
IOM’s official languages are English, French, and Spanish.
External applicants for all positions in the Professional category are required to be proficient in
English and have at least a working knowledge of one additional UN Language (Arabic,
Chinese, French, Russian, or Spanish).
For all applicants, fluency in English is required (oral and written).
Proficiency of language(s) required will be specifically evaluated during the selection process,
which may include written and/or oral assessments.
Notes
Accredited Universities are the ones listed in the UNESCO World Higher Education Database
(https://whed.net/home.php).
Required Competencies:
Values – all IOM staff members must abide by and demonstrate these five values:
• Inclusion and respect for diversity: Respects and promotes individual and cultural
differences. Encourages diversity and inclusion.
• Integrity and transparency: Maintains high ethical standards and acts in a manner
consistent with organizational principles/rules and standards of conduct.
• Professionalism: Demonstrates ability to work in a composed, competent and committed
manner and exercises careful judgment in meeting day-to-day challenges.
• Courage: Demonstrates willingness to take a stand on issues of importance.
• Empathy: Shows compassion for others, makes people feel safe, respected and fairly
treated.
Core Competencies – behavioural indicators level 2
• Teamwork: Develops and promotes effective collaboration within and across units to achieve
shared goals and optimize results.
• Delivering results: Produces and delivers quality results in a service-oriented and timely
manner. Is action oriented and committed to achieving agreed outcomes.
• Managing and sharing knowledge: Continuously seeks to learn, share knowledge and
innovate.
• Accountability: Takes ownership for achieving the Organization’s priorities and assumes
responsibility for own actions and delegated work.
• Communication: Encourages and contributes to clear and open communication. Explains
complex matters in an informative, inspiring and motivational way.
Managerial Competencies – behavioural indicators level 2
• Leadership: Provides a clear sense of direction, leads by example and demonstrates the
ability to carry out the Organization’s vision. Assists others to realize and develop their
leadership and professional potential.
• Empowering others: Creates an enabling environment where staff can contribute their best
and develop their potential.
• Building Trust: Promotes shared values and creates an atmosphere of trust and honesty.
• Strategic thinking and vision: Works strategically to realize the Organization’s goals and
communicates a clear strategic direction.
• Humility: Leads with humility and shows openness to acknowledging own shortcomings.
IOM’s competency framework can be found at this link.
https://www.iom.int/sites/default/files/about-iom/iom_revised_competency_framework_external.p
df
Competencies will be assessed during a competency-based interview.
Other:
Internationally recruited professional staff are required to be mobile.
Any offer made to the candidate in relation to this vacancy notice is subject to funding
confirmation.
This selection process may be used to staff similar positions in various duty stations.
Recommended candidates endorsed by the Appointments and Postings Board will remain
eligible to be appointed in a similar position for a period of 24 months.
The list of NMS countries above includes all IOM Member States which are non-represented in
the Professional Category of staff members. For this staff category, candidates who are
nationals of the duty station’s country cannot be considered eligible.
Appointment will be subject to certification that the candidate is medically fit for appointment,
accreditation, any residency or visa requirements, and security clearances. Subject to certain
exemptions, vaccination against COVID-19 will in principle be required for individuals hired on or
after 15 November 2021. This will be verified as part of the medical clearance process.
Vacancies close at 23:59 local time Geneva, Switzerland on the respective closing date. No
late applications will be accepted.
Interested candidates are invited to submit their applications via PRISM, IOM e-Recruitment
system, by 28 March 2023 at the latest, referring to this advertisement.
IOM only accepts duly completed applications submitted through the IOM e-Recruitment
system. The online tool also allows candidates to track the status of their application.
Only shortlisted candidates will be contacted.
For further information please refer to: www.iom.int/recruitment
Posting period:
From 15.03.2023 to 28.03.2023
No Fees:
IOM does not charge a fee at any stage of its recruitment process (application, interview,
processing, training or other fee). IOM does not request any information related to bank
accounts.