Director Finance, Human Resources & Administration

DUE: 16 JUNE 2023

Applications are invited from highly competent and qualified persons to fill the above mentioned position which has arisen in the Office of the Auditor-General.

Reporting to: Deputy Auditor General Administration.

DUTIES

Strategic planning:

• Lead in the designing and developing of the Finance strategy in line with OAG ‘s corporate goals and objectives.
• Oversee the development and implementation of finance policies and systems in accordance with the finance strategy. Lead in corporate strategic planning and budgeting and develop finance annual plans and budgets.
• Review adherence to the budgets and report variance with necessary explanations.
• Management and Financial Accounting Reports.
• Assist with the review of guidelines and collation of information for budget forecast preparation.
• Oversee the production of timely and accurate management accounts and financial statements, reports and schedules as required.
• Oversee the preparation of accurate and timely reconciliation statements as required:
• Take the lead in the review and maintenance of the integrity of the computerized accounting system
• Monitor and ensure that all statutory requirements of the organization are complied with.
• Oversee the documentation and maintenance of complete and accurate supporting information for all financial transactions.
• Approve the financial accounting system for cash management, accounts payable, accounts receivable, credit control, and petty cash.
• Ensure that employees’ payroll and financial information is secure and stored in compliance with current legislation and OAG policies and guidelines.

Procurement:

• Development of systems and policies aligned with the Procurement Act and the best practices for the procurement functions at OAG.
• Monitor and ensure economy and efficiency in the procurement of goods, services and works.
• Verify and confirm that procedures are followed and full compliance of the laws, regulations and policies and achieved.

Project Management:

• Oversee the planning of all projects in the OAG and ensure the achievement of the organizational mandate.
• Oversee the preparation of all project budgets and ensure that they are in line with the OAG guidelines.
• Oversee the implementation of all approved projects in the OAG.

Administration:

• Set policies and procedures for the administrative activities of OAG and monitor compliance.
• Oversee the management of fleet for ensuring the principle of economy and efficiency.
• Monitor and ensure that the safety and legal requirements related to the fleet management are fully complied with.
• Facilitate the timely maintenance of all assets of OAG by ensuring that civil and electromechanical maintenance plans are implemented effectively and efficiently.

Team Management & Development management:

• Provide strategic and supervisory leadership to the division and lead in the implementation of the performance management and Human Resources practices of the OAG.
• Annual Work Plans
• Coordinate the development and review of the annual department work plan in line with the Audit plans.

Strategic Planning:

• Support corporate strategic planning and budgeting and develop HR annual plans and budgets.
• Develop the HR strategy in line with OAG’s corporate goals and objectives.
• Develop plans and policies to ensure that the OAG attracts, retains, and motivates staff in line with corporate needs.
• Supervise the development of Annual Operational Plans and budget for the HR function and, monitor and ensure effective implementation.
• Facilitate the effective functioning of Human Resource Advisory Committee

Recruitment and Talent Management:

• Develop a succession plan for all management positions for smooth transition and continuity of the OAG.
• Lead in the implementation of the recruitment policy of the organization to timely support the various departments
• Review the strategic HR needs of OAG and develop a sourcing and talent management plan.
• Review workforce gap reports/ requests from departments and approve the plan for recruitment.
• Provide a lead in the recruitment of Top Management Positions in OAG.

Staff Development:

• Look into the current talent needs for the future and establish systems and policies to address the identified gaps.
• Develop, monitor and evaluate the implementation of the training and development programs.
• Staff Discipline and Grievance Management:
• Promote the organisation values and adherence to the Code of Conduct and compliance with applicable laws and best practices by all staff across the organisation.
• Advise top management on staff discipline and courses of action in line with the organisation policy and other HR legislations.
• Guide the top management and staff in the interpretation of HR policies and dealing with discipline and grievance issues in a legally compliant and professional way

Performance Management:

• Provide advice to top management and staff in the interpretation of HR policies an dealing with discipline and grievance issues in a legally compliant and profession way.
• Promote a performance focused culture in OAG and facilitate in rewarding good performance.
• Establish systems and policies that cascade corporate objectives for creatin performance targets with staff at all levels and monitor implementation.
• Lead the Human Resource team in delivering effective and efficient staff performances in accordance with the HR Strategy.
• Establish appropriate policies for obtaining the best performance of staff.
• Promote the culture of people development across the organisation where the line manager train, coach and coordinate performance management of the teams under the watch.
• Provide strategic and supervisory leadership to the department and lead in the implementation of the performance management and Human Resources practice of the OAG.

Qualifications and Experience

• Bachelor’s degree in Commerce, Business Administration, Accounting, Finance, ( any related field majoring in Accounting from a recognized institution.
• Full Professional qualification; ACCA, CPA, LIMA, ICAZ and CIS.
  10 years’ experience in the corporate/public management sector, 5 of which should be at management level.

Attributes:

Financial management skills.
Teamwork and interpersonal skills.
Communication skills.
Creativity and innovativeness.
People management skills.
A high level of integrity.
Strategic management.
Planning and organising.
Leadership skills.

TO APPLY

If you qualified and interested, please submit your application with a detailed Curriculum Vitae to auditofficehr@gmail.com
OR hand deliver to No. 48 Burroughs House, Corner George Situntlika and Simon uzenda Street (4th Street).