Relief Warehouse Assistant

CARE works around the globe to save lives, defeat poverty, and achieve social justice. We are a global leader within a worldwide movement dedicated to ending poverty. We are known everywhere for our unshakable commitment to the dignity of people, and we put women and girls in the center because we know that we cannot overcome poverty until all people have equal rights and opportunities. Our Core Values Commitment describes who we are, what we do, and how we do it. It reflects our Core Values of Transformation, Integrity, Diversity, Excellence, and Equality which serve as a foundation for all that we do. If these values and our mission speak to your personal values and if you are a highly motivated self-starter with organizational political savvy who likes to help solve problems behind the scenes, read on!

POSITION SUMMARY

The Relief Warehouse Assistant is responsible for assisting the Warehouse Officer in overseeing the receipt, storage, dispatching, and record keeping of food and non-food items in the Masvingo warehouse in accordance with BHA Title 11 and CARE commodity management procedures and guidelines.

KEY RESULT AREAS

Warehouse Administration

1. Plan warehouse space, equipment, and labour for the receipt of commodities.
2. Assist with the receipt of commodities in accordance with allocations provided.
3. Facilitate reconstitution and segregation of damaged commodities.
4. Dispatch according to FIFO and monitor commodity expiry date and plans dispatch of such commodities.
5. Assist Warehouse Officer with reviewing distribution plans and ensure that commodities are dispatched according to the requirements of the distribution plans.
6. Track returns and transfers at FDPs and ensure that deductions to dispatches are occur correctly.
7. Conduct daily opening and closing stock counts and reconcile against ledger and stack card balances.

Warehouse Record Keeping and Reporting

1. Update ledgers and stack cards and reconcile against physical balances after every receipt or dispatch.
2. Immediately notify the Warehouse Officer of losses and damages and complete Loss/Damage reports for any losses incurred during the receipt, storage, and dispatch of commodities.
3. Submit daily or weekly updates/reports for Masvingo Warehouse to the Warehouse Officer.
4. Upload on MS Teams updated warehouse ledgers by shipment for Masvingo warehouse.
5. Prepare and submit daily receipt and dispatch summaries for compilation of CTS reports.
6. Ensure documents are updated and filed in accordance with the approved filing list.

Warehouse Administration and Logistics Support

1. Prepare departmental requisitions for approval and submission to Program support and finance for processing.
2. Maintains warehouse equipment and tools such as pallets, tarpaulins, scales, ladders, stitching machines.
3. Ensures only authorized personnel enter storage areas.
4. Prepares loaders’ schedule confirming the services done for payments.
5. Checks the availability of security guards during loading and off-loading of commodities.

Training and Capacity Building

1. Assist the Warehouse Officer with the provision on the job training and capacity building to warehouse loaders/staff.

• Bachelor’s Degree in Supply Chain Management, Business Administration or related.
• 2 years’ experience in warehouse administration, logistics and record keeping.
• Computer proficiency.
• Excellent communication skills.

TO APPLY

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