Real Estate Administrative Assistant

The Real Estate Administrative Assistant will be responsible for performing various administrative tasks to support the real estate team, including managing documents, scheduling appointments, conducting research, and providing customer service to clients. Additionally, the Real Estate Administrative Assistant will assist with creating marketing materials, coordinating property showings, and maintaining databases.

Roles and Responsibilities

Administrative Support:

• Managing emails, appointments, and calendars for agents and brokers.
• Handling phone calls, inquiries, and customer service.
• Organizing and maintaining client databases and files.

Marketing Support:

• Creating and managing social media profiles and posts.
• Drafting and editing marketing materials such as flyers, brochures, and newsletters.
• Assisting in online advertising campaigns and lead generation efforts.

Transaction Coordination:

• Assisting in the preparation of real estate documents such as contracts, agreements, and disclosures.
• Coordinating with clients, lenders, inspectors, and other parties involved in real estate transactions.
• Managing deadlines and ensuring timely completion of paperwork.

Research and Analysis:

• Conducting market research and analysis to support pricing strategies.
• Compiling property data, comparables, and market trends for presentations.
• Assisting in property research and due diligence processes.

Customer Relationship Management (CRM):

• Updating and maintaining CRM systems with client information and interactions.
• Following up with clients, leads, and prospects to nurture relationships.
• Assisting in client communication and engagement strategies.

General Support:

• Handling miscellaneous tasks such as data entry, filing, and office organization.
• Assisting with event planning and coordination for open houses, client meetings, and networking events.
• Supporting team members with ad-hoc projects and tasks as needed.

Qualifications

• Interpersonal Skills, Communication, and Customer Service skills
• Administrative Assistance and Real Estate knowledge
• Strong attention to detail and organizational skills
• Proficiency in using software such as MS Office, Canva and CRMs
• Ability to multitask and prioritize tasks effectively
• Excellent written and verbal communication skills
• Knowledge of the real estate industry and terminology is a plus
• Experience in a similar role or the real estate field is beneficial
• A bachelor’s degree in administration or other related fields