Procurement Officer

Overview of the role

Providing effective and timely procurement support to all programmes; as well as ensuring that all GOAL procurement tasks are carried out in compliance with the GOAL internal regulations, donor requirements and national legislation.

Main responsibilities

Responsibility 1- Key duties:

• Procure supplies, services and works efficiently to obtain best value for money.
• Ensure that assigned program supplies, services and works are delivered on time.
• Provide assigned procurement updates weekly and reports as required.
• Any other duty assigned by supervisor or management.

Responsibility 2- Procurement

• Responsible for assigned (mostly lower to middle value) procurement.
• Conduct appropriate solicitation (for supplies, services & works) which complies with GOAL’s Purchasing and Logistics Policies and Guidelines Systems.
• Ensure that all procurement complies with any external donor requirements and local government regulations.
• Secure best value for money on all procurement and supply requests based on GOAL and donor procurement and logistics criteria.
• Liaise with other logistics units such as warehousing, transport, and finance departments to ensure timely and accountable delivery of aid.
• Support the creation, quarterly review, update and maintain the list of suppliers in the Vendor Roster as assigned.
• Compile all the documentation, “Procurement paper trail” forward to Finance and following up to ensure timely settlement of invoices.
• Receive and Record user requests on the Order Tracking System
• Raise Bid Analysis and Purchase Orders/Contracts for supplies, services and works as required.
• Participate in Vendor evaluation.
• Follow up and ensuring that all procured supplies, services, and works are delivered timely.
• Ensure that folders for all procurements are created and updated in the SharePoint.
• Participate on supplier visits and verification as and when necessary.
• Establish and maintain sound relations with suppliers and stakeholders.

Responsibility 3- Logistics and Operations

• Commit to adhere to and respect the Logistics and Operations policies and procedures.

Responsibility 4- Human resources

• Generate own leave plans and ensure accrued leave is taken according to plan.
• Participate, plan for performance management and ensure that set objectives are achieved according to the performance plan.
• Ensure time sheets are completed and submitted to HR monthly.
• Participate in Recruitment, Selection and Talent management as assigned.
• Ensure compliance with the HR manual and any related policies.

Responsibility 5- Finance and Compliance

• Commit to adhere to and respect the compliance policies including but not limited to the Whistleblowing, Anti-Fraud, Conflict of Interest policies.
• Adhere to all Finance policies and procedures.

Requirements (Person Specification)

Essential

• A relevant Degree/HND with a major in Logistics & Supply Chain management and /or equivalent.
• Membership of a professional body (C.I.P.S) in supply chain management is a distinct advantage.
• At least 3 years’ experience in logistics/procurement systems management with an international NGO.
• Experience in dealing with purchasing compliance requirements of institutional donors regarding purchasing is an added advantage.
• Good oral and written communication skills
• An eye for attention to detail
• Ability to work with minimum supervision.
• Ability to uphold oneself with a high degree of honesty and integrity.
• Proficiency in using standard computer software, particularly word and excel.

TO APPLY

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