Front Office Intern 

CARE is a leading humanitarian organization dedicated to fighting poverty and social injustice with a special emphasis on women and girls. CARE began working in Zimbabwe in 1992 in response to severe regional drought and has since expanded programming to address longer-term development issues. The organisation seeks to recruit outstanding candidates who are known for their excellence, professionalism, integrity and who are committed to providing support to the country office.

CARE is an equal opportunity employer promoting gender, equity and diversity. Female candidates are strongly encouraged to apply. Our selection process reflects our commitment to the protection of children and safeguarding employees and communities from sexual harassment, exploitation and abuse.

POSITION SUMMARY

The Front Office Intern is a graduate learner position that will be expected to learn and excel in administration management and support of the Masvingo office.

KEY LEARNING AREAS

1. Property Administration: Learn and excel in property administration of the Masvingo Sub Office. This includes.
   1. Tracking leases for the Country Office and ensuring all leases are valid and renewed on time.
   2. Following up with landlords to ensure timely invoicing of rentals.
   3. Monitoring repairs and maintenance of rented properties when the need arises.
   4. Carrying out pre and post inspections of rented properties and taking appropriate action.
2. Front Officer Management and Administration: Learn and excel in front office management and administration. This includes:
   1. Receiving and transferring external calls to staff members of CARE.
   2. Receiving, recording, sorting, and distributing internal & external mail.
   3. Creating and maintaining a hospitable reception area by ensuring the reception is clean and tidy.
3. Travel and Logistics Management: In liaison with the Administration officer you will learn and excel in the management of all travel and logistics for the Masvingo sub office: This includes.
   1. Allocating vehicles/motorbikes to projects.
   2. Safe keeping of vehicle and motor bike keys and fuel cards.
   3. Generates or receives budget-holder approved fuel vouchers from projects and refuels the vehicles.
   4. Preparing vehicle rental reports and submits to Administration Officer
   5. Maintaining files for all fleet records such as First Aid kits, fire Updated Fleet extinguishers, breakdown triangles records.
   6. Maintaining and updating vehicle databases on insurance, service and accident records Updated Vehicle database.
4. Consumable Management and Sundry Stock Control: Learn and excel in consumable management and sundry stock control: This includes:
5. Preparing Internal Purchase Requisition for consumable such as teas, toiletries
6. Maintaining acceptable stock levels of consumables ensuring re-order levels are upheld.
7. Assets and Inventory Management
   1. Raises asset and inventory movement documentation for all of items from Masvingo office.

• Minimum degree in Business Administration or equivalent.
• 1-year work-related learning experience in secretarial/administration work or any other related field.
• Pays attention to details.
• Professional and pleasant personality with good written and verbal communication and interpersonal skills.

TO APPLY

Click here to apply