Construction and Maintenance Manager

Main Purpose:

To provide an effective and efficient Management Service translating these into functional requirements, technical specifications, project formulation, design, tender formulation, change management, standard setting, search and selection of vendors, installers and supports, construction and budget.

Knowledge Skills and Abilities, Key Responsibilities:

Function:

• Improve equipment availability and reliability. Align equipment availability and reliability according with the operation needs. (Increase MTBF and decrease MTTR).
• Approve the Annual Maintenance Plan and the Annual Maintenance Budget (Opex)
• Cost Control based on equipment budget. Correct deviations from budget based on the analysis of the cost structure; i) Materials, ii) Outside Services Providers, iii) Tools and iv) Labor.
• Ensure the lowest Maintenance cost, so that it is reflected in a lower TCO of equipment/components, to sustain equipment performance over the assets’ lifecycle.
• Maintain an updated “5 Year Replacement Program” of equipment and components.
• Ensure compliance with Puma HSE Standards.
• Achieve the maintenance goals and KPI’s set out.
• Reporting.
• To provide an effective and efficient Management Service translating these into functional requirements, technical specifications, project formulation, design, tender formulation, change management, standard setting, search and selection of vendors, installers and supports, construction and budget.
• Providing efficient leadership and management to the construction and maintenance field operations and ensure that Puma’s standards and policies are complied with by both the Contractors and Maintenance Staff
• Drive Key Performance Indicators across all functions to ensure all Retail, Terminals, Mines and Business-to-Business projects and maintenance programs are timely executed and delivered to the highest workmanship and standards.
• To contribute as part of the Management Team to the future direction of the business and to achievement of the company’s strategic vision and mission.
• Design, Construction and Supervision of various petroleum projects. Ensuring timely and satisfactory completion of plans and specifications

Key Responsibilities:

• Maintenance
• Continuous improvement activities control derived from performance analysis (KPIs analysis), proactive tasks effectiveness assessment and from root cause analysis to overcome “bad-actors” performance.
• Maintain an updated program of the turnaround, overhaul and major maintenance of equipment of the facilities.
• To Implement the Standard Maintenance Policies and Processes defined by the Global Maintenance department.
• To evaluate (technically and economically) the need to continue repairing or buy a new one (equipment /component).
• Monthly report of main KPIS, MMTR, MTBF, Maintenance Budget (Actual vs Target).
• To control the WO Backlog on a weekly basis to ensure that schedule includes up-dated priority work.
• To define the criticality of the equipment and components, as well as the criticality of spare parts; in order to define maintenance strategy and prioritize the planning and scheduling tasks.
• To determine proactive maintenance tasks effectiveness.
• To approve the Annual Maintenance Plan and the Annual Maintenance Budget. The Annual Maintenance Budget has to prepare using the Zero-Based Budget method. (Costing the resources of the Job Packages).
• To control the execution of the Annual Maintenance Plan and the Annual Maintenance Budget. (monthly basis).
• To control and reduce the level of corrective work, using Failures Analysis and developing actions to address the “bad-actors” of the equipment performance.
• To control the contractor performance based on SLA, MTBF and Failure rates.
• To control recording events and failures, its occurrence in time and duration, and failure modes associated, so that allows the determination of “bad-actors” in the performance of equipment.
• Ensure that local maintenance organizations are sufficiently staffed, trained and aligned with the Puma Maintenance Strategy.
• Ensure that local maintenance organizations are understand the roles and responsibilities with reference to the standard job profiles within the organization.
• Continuously review and improve maintenance processes with the RMS.
• Construction

DESIGN:

• Produce, agree and manage, with all relevant parties, a realistic design program and information required schedule to satisfy design, procurement and construction requirements
• Coordinating design consultants, architects’ engineers and quantity surveyors with the compilation of design layouts of projects to ensure conformity with Puma’s standards of quality, design and safety

PROJECT FINANCING:

• Be responsible for the communication between the lenders and their technical advisors and the project team. Be responsible and follow up the CAPEX and budget of the project.
• Monitoring expenditure of sanctioned items against national budget and to compile monthly reports on such expenditure.

SUPERVISION:

• Coordinate project execution activities to ensure that projects are implemented within budget and schedule.
• Ensure compliance of codes, standards, regulation and practices applicable to the design and construction (e.g API, ASME, ANSI, AGA, ISA, etc.)

CONTRACT MANAGEMENT: contract negotiation, contact administration and claims management.

• To ensure that all construction and maintenance staff and contractors undertake their duties in compliance with company policies and procedures at all times.
• To ensure that a safe and healthy work environment exits by adhering to company Environment, Health and Safety policies and ensure compliance with relevant legislations and statutory requirements.

STAKEHOLDER MANAGEMENT

• Providing guidance to customers / dealers and staff where applicable of Puma’s specific standards and project requirements.
• Coordinating project definition workshops and design meetings during the currency of the project.
• Develop and maintain strong relationships with internal and external stakeholders to ensure optimal performance.
• Lobbying local authorities in respect of fit for purpose legislation and regulation.

PEOPLE MANAGEMENT

• Lead, motivate, communicate, develop, appraise and performance manage staff to ensure they are motivated to achieve best performance in order to meet company’s business needs.
• To ensure all roles on the maintenance dept. have been performed accordingly, i.e. Maintenance Manager, Scheduler and Supervisor roles.
• Other Responsibilities
• Responsible for maintenance of records and files essential to meaningful analysis and reporting of maintenance-related matters.
• To ensure that the Equipment Hierarchy is based on ISO 14224.
• To ensure that the Failures codes are based on ISO 14224.

Requirements:

Experience:

• University Degree in Civil, Mechanical Engineering or other Engineering discipline.
• 10+ years of experience, preferably related to project management and construction related.
• Purchasing experience in an industrial capacity with proven record of contract negotiation.
• Experience establishing and promoting best practices to help improve project visibility and predictability.
• Previous supervisory and management experience is preferred.

Skills:

• Working knowledge of AutoCAD, Project Manager, internet, Excel and Microsoft Office are required.
• Financial Acumen is required.
• Strong organizational, written and verbal communication, interpersonal, and leadership skills is required
• Knowledge and understanding of project monitoring and reporting systems; practical experience with documentation
• Knowledge of the international codes and standards in petroleum depots and products as well as knowledge of marine principles
• Project Finance experience and Build Operate and Transfer concept
• Operating experience in petroleum depots, jetties and offshore mooring systems
• Knowledge of high value contract negotiation in the petroleum industry, with firsthand experience of large CAPEX or OPEX contract implementation
• Knowledge of FIDIC contracts

Competencies:

• Self-starter, creative, and highly motivated individual; ready to work in a challenging work environment.
• Effective team building and problem-solving abilities.
• Ability to interface effectively with all levels of the organization and external customers.
• Able to build relationships, develop consensus among key stakeholders, and influence behavior.
• Ability to motivate and lead others; high level of commitment to projects even during difficult or uncertain times.
• Proven team leadership in a matrix management environment.

Key Relationships and Department Overview:

• Internal – Business Support Managers (Regional, Local), Senior Management, General Managers, Mumbai SSC, Finance, Credit, Operations, Transport, Commercial, Lubricants and IT
• External – Translation vendors, Government Agencies and others as required