Population Solutions for Health
DUE: 28 JAN 2024
To check and accurately document receipts and issues of physical goods such as, commodities, promo materials, consumables, and assets into and from the central warehouse in compliance with PSH standard operating procedures.
DUTIES
- Examines incoming shipment to ensure they meet ordered descriptions and quantities and recommended delivery conditions (e.g., cold chain) and generate inspection report and send to requestors.
- Records the receipt on stock cards & in QBE (or manual GRN where necessary) in line with standard operating procedures.
- Coordinates the offloading of inventory and commodities (manual or equipment)
- Compares goods received against delivery documentation (delivery notes/invoices, bill of lading, airwaybills and other records daily)
- Verifies expiry dates for commodities received in line with the organisational policy.
- Advises procurement of any Purchase Order changes to be done (amending descriptions, unit of measures, quantities, and QBE Code generation).
- Ensures that goods that have failed quality inspection are separated and facilitates returning them to the supplier.
- Prepares invoices and send to procurement for vendor payments.
- Updates/opens stock cards for all items received and coordinates that they are arranged in their respective categories.
- Receives and verifies requests/orders and checks completion.
- Checks the quantity, quality and expiry dates on all issues made.
- Prepares delivery notes, asset movement notes, order forms and all requisitions for every dispatch made from the main warehouse.
- Ensures consignments are packed, labelled and loaded before delivery to their destinations.
- Assembles consignments and handles consignment notes of all courier services.
- Handles and issues out requests for packaging materials to the packaging section.
- Advises user departments through email/calls, on status of their requests.
- Receives goods from suppliers in accordance with standard operating procedures at all times.
- Ensures accurate data capture across all warehouse systems, i.e., QBE and AXIMOS
- Generates monthly reports as assigned to enable replenishment of supplies.
- Fills out all consignments notes and ensure timely forwarding to Finance department for payment purposes.
- Compiles and forward to HQ the Asset Movement copies weekly.
- Facilitates asset tagging by alerting the Asset team on new received assets.
- Files all receiving & dispatch documents and ensures security of the same.
REQUIREMENTS
- 5 ‘O’ levels,Diploma in Stores Management, Purchasing and Supply Management or equivalent.
- At least 3 years’ warehouse experience.
- Driver’s License an advantage.
In return, PSH offers competitive remuneration, commensurate with qualifications and experience. PSH is an equal opportunity employer and encourages applications from qualified individuals regardless of gender identity or expression, race, religion, national origin, or disability.
TO APPLY
All interested candidates are encouraged to follow the following steps when applying:
Step 1: Click Here and Complete the Application for the position you wish to apply for
Step 2: Send your updated CVs to recruitment@psh.org.zw
All Applications should be shared not later than January 28, 2024.