Accountant

DUE: 05 JAN 2024

Applications are invited from suitably qualified and experienced persons for the following post: 

RETAIL SHOP DEPARTMENT

ACCOUNTANT

QUALIFICATIONS AND EXPERIENCE

• Degree or Diploma in Accounting or related field.
• At least 2 years working experience in Retail sector or related field.
• 5 ‘O’ levels including Mathematics, English and Accounts

SKILLS AND COMPETENCES

• Experience in working with executives and providing professional, accurate and strategic advice
• An understanding of Human resource management concepts.
• An understanding of various statutes governing the operations of a retail supermarket           

DUTIES AND RESPONSIBILITIES

• Take a lead role in ensuring the cash office is well managed
• Review and capture all petty cash payment and ensure they have the necessary supporting documents before they are authorized by the Shop Manager.
• Ensure that all financial regulatory requirements are adhered to at shop level.
• Take an active role in the preparation of shop’s annual and monthly financial budgets.
• Perform scheduled budget-variance analysis and investigate budget to actual result discrepancies, and provide recommendations to management.
• Inspect and ensure the shop’s receiving and accounting procedures have been observed at all times.
• Review and ensure that all input into the accounting software in use has relevant supporting documents and all stock adjustments are duly authorized.
• Ensure that all supplier invoices have been inputted into the accounting software and conduct the necessary reconciliations to ensure accuracy.
• Capture expense invoices into accounting software in use and ensuring correct allocation.
• Reconcile the Sales & IPOS Control Accounts on a daily basis and ensure that reconciling items are cleared on a daily basis
• Review the Daily Till Operators summaries and ensure they are dully authorized by the Store Manager and post the respective cashbook batches into the accounting system
• Review and ensure all bank reconciliations for the Shop are performed on a daily basis.
• Review daily cash ups reports and z-reading analysis with a view to taking corrective measures where necessary
• Review the sales/tender type control reconciliations on a daily basis and ensure anomalies are promptly addressed
• Ensure that all store control accounts including goods in transit, inter branch transfers are reconciled daily
• Maintain the Fixed Asset Register for the store in liaison with Loss Control team.
• Prepare all financial reports in prescribed formats within stipulated deadlines.
• Maintain an efficient filing system that enable easy retrieval of all financial records as and when required.
• Liaise with Head Office Accountant and ensure that monthly management reports
• The incumbent is accountable for the production of the following reports: (i) Trading Accounts (ii) Daily Statistics (iii) Cash and bank analysis (iv) Expense trackers.
• Assist management with safeguarding company’s resources by ensuring compliance with accounting and internal controls as laid down by the university.
• Participate in both Internal and External Audits, and work with assigned Audit personnel to close any control gaps noted for the shop.
• Mentor & coach departmental staff.

NB:  Midlands State University is an equal opportunities employer. In the interest  of promoting gender parity, female candidates are encouraged to apply.

TO APPLY

Applicants must submit copies of applications with the following: application letter, certified certificates and curriculum vitae giving full details of names, place and date of birth, experience, present salary, date of availability, contact telephone number(s) and names and email addresses of three referees to:

The Deputy Registrar (Human Resource)
vacancies@staff.msu.ac.zw 

Application documents must be in a single scan pdf format.

The closing date for applications is 5 January 2024.

Applicants should clearly state the post being applied for in the subject line.  It should also be noted that non-adherence to any of the above instructions will automatically cause the application to be disqualified.

 Please note that only short-listed candidates will be communicated to.