Field Officer

DUE: 21 NOV 2023

THE POSITION IS OPEN TO ZIMBABWEAN NATIONALS ONLY.
CESVI ZIMBABWE BACKGROUND
CESVI have been operating in Zimbabwe since 1998 in the following key areas: environment, agriculture, livelihood, social protection and the health sector. Cesvi activities in the agricultural sector mainly revolve around supporting rural communities to transform traditional practices from subsistence farming to commercial farming and building resilience. The activities are aiming at protecting, developing, rehabilitating, and strengthening livelihood assets in different wards in Chiredzi, supporting climate smart agriculture, entrepreneur skills building training, income generating projects, infrastructural rehabilitation and capacity building of community and district stakeholders.

Job Title: Field officer X 1
Workstation: Chiredzi District
Reports to: District Coordinator
Start date: ASAP
Duration: November 2023 1 Month
Position status: This position is subject to confirmation of funds from the donor.

JOB SUMMARY
Key Responsibilities 

The Field Officer will be responsible for liaising with the District Coordinator in implementing the programme in the district and ensuring compliance to Donor and Cesvi guidelines. S/He will be ensuring that timely and efficient seed distributions are conducted whilst assisting the District Coordinator in monitoring of the delivery, distribution, and field reporting. The incumbent is expected to lead the seed distributions to ensure an efficient implementation within the respective wards. Cesvi and donor’s commodity management standards must always be observed in addition to COVID-19 requirements and Cesvi PSEA and Safeguarding policy.

Main tasks and responsibilities
The Field Officer shall.

• Devise distribution plans as per approved distribution plan by the Distribution Points Committees on the quantities of commodity expected, and the expected date of arrival of commodity and planned distribution dates.
• Leading the monitoring of commodity movements, including delivery of commodities at the FDP, supervising receipt, and offloading of food commodities in compliance with the LSP commodity management standards including handling and documentation.
• Manage the entire distribution processes at the FDP in collaboration with the FDP Committees.
• Coordinate and lead in all areas of LSA commodity management including periodical review of commodity security situation, best practices to ensure that no damaged
  commodities are distributed, commodity availability and supervise the implementation of rehabilitation projects.
• Ensure that all commodities are properly handled, properly distributed, accounted for and reported as per Cesvi and the donor’s guidelines.
• Introduce Seed Assistance concept to the community and ensure a clear understanding and adoption of the process.
• Enable a community process of electing Distribution Point (DP) committees, ensuring gender balance and conducting training for the Distribution Point committees based on the program principles.
• Provide guidance and facilitate beneficiary selection and validation process.
• Support the community to solve ward level problems including commodity distributions and ensure that a complaint/response feedback mechanism is in place at all Distribution Points.
• Timely prepare and submit weekly/monthly reports to the District Coordinator timeously.
• Follow up all relevant paperwork for commodity movements and distributions are
  properly filed.
• Prepare and submit reports such as Distribution Centre Visit Reports (DCVR), and Truck Inspection Reports (TIR) are submitted on regular basis.
• Check waybills, to ensure that the correct quantities have been indicated on the waybills and record any discrepancies (if any).
• Report on any incidents on security issues at DP.
• Coordinate and liaise at operational level with local authorities, NGOs, and counterparts, provide information regarding beneficiary registration, commodity distribution, distribution plans, and project progress.
• Ensure beneficiaries are treated with respect and dignity.
• Perform other duties as may be assigned from time to time.

QUALIFICATION AND EXPERIENCE

• A Degree in Agriculture, Gender, Nutrition, Development studies or any related field
• At least 2 years’ experience in food aid programming, preferably in an NGO environment
• In depth knowledge of all programme requirements, standards, and guidelines.
• Have proven organizational planning and leadership, ability to follow procedures and
  meet deadlines without much supervision.
• Demonstrate ability in the designing and effective use of training materials.
• Ability to identify gaps, trends, priorities, and key issues.
• Ability to prioritize many demands

REQUIRED COMPETENCIES.

• Transparency: able to build trust and contribute to informed and responsible decision making by carrying out the work in a transparent manner; provides clear guidance to ensure that objectives and desired measurable results are understood by members of the team,
• Inclusiveness: understands and accepts cultural diversity and provide a tolerant, positive, and supportive working environment that fosters respect for diversity, demonstrates ability to work in a multicultural, multiethnic environment and to maintain effective working relations with people of different nationalities and cultural backgrounds,
• Professionalism: promote the organization’s interests, objectives, and values in a diligent and professional manner
• Accountability: takes responsibility for individual and collective actions, promotes the vision and mission of Cesvi.

Functional competencies

• Ability to work under pressure, as part of a team or independently, and meet deadlines consistently,
• Ability to respond to requests on short notice and simultaneously plan and execute several activities,
• Proven leadership, interpersonal, and cross-cultural skills, gender sensitivity, with the ability to build and motivate diverse teams,
• Proficiency in Microsoft Office suite, including Word, Excel, and Outlook
• Committed to continuous learning and proactive and mature attitude towards self-
  development; and
• Ability to ride a motorbike with a valid class 3 drivers’ licence.

TO APPLY
Email: recruiting@cesvizimbabwe.org
Only short-listed candidates will be contacted on the status of their application.

NB: The recruitment is being done on a rolling basis, once we found the right person we will close
before the deadline.

Interested suitably qualified and experienced persons should submit a CV (maximum 3 pages
inclusive of at least 3 contactable references from organisations worked for, by the 21th November

KINDLY INCLUDE A COVER LETTER IN THE SAME FILE OF THE CV.
DO NOT SEND ANY CERTIFICATE OR IDS AS ANNEXES, AS THIS WILL BE ASKED AT A LATER STAGE
APPLICATIONS WRITTEN FIELD OFFICER ON THE SUBJECT LINE MUST BE SENT TO THE
FOLLOWING E-MAIL ADDRESS:
SAFEGUARDING

Cesvi has a zero-tolerance approach to any harm to, or exploitation of, a child or a vulnerable adult by any of our staff, related persons, or partners. Cesvi commitment to being a safe organization begins with the staff recruitment process which includes meticulous checks, such as criminal records check or check disclosure of previous convictions, to ensure children and vulnerable people are safeguarded and abuse is prevented. Safeguarding checks are part of the selection process performance.
Please note:
Due to the high number of applications, we receive we are unable to provide feedback to everyone if unsuccessful at this stage.