Tobacco Industry and Marketing Board (TIMB)
DUE: 22 OCT 2023
EXECUTIVE ASSISTANT (GRADE 8)
Applications are invited from suitably qualified candidates to fill in the position of Executive Assistant.
The successful candidate will be based at TIMB Head Office.
REPORTS TO: CHIEF EXECUTIVE OFFICER
OVERALL RESPONSIBILITIES
Provide secretarial service to the CEO and Board and all correspondence, circulars and reports including those emanating from main Board, Board Sub – Committees and other meetings to ensure accurate, timeous production of documents and effective communication.
Handles confidential documents to ensure that they are stored safely and to ensure that relevant personnel only has access to them.
Handles confidential documents for safe keeping for future reference and use by relevant personnel.
Dispatches confidential mail to staff to ensure communication between the CEO’s office and relevant personnel.
Coordinates Special Board and subcommittee meetings to ensure that all meetings are conducted at the agreed time in a smooth way without any disruptions.
The incumbent will also collate and dispatch Board packs.
Liaises with Office Orderly on cleanliness of the Boardroom / meeting rooms to ensure that they
Organizes Conferences, Press Functions, Seminars and workshops to facilitate success of such gatherings.
Any other duties as assigned by the CEO and the TIMB Board.
QUALIFICATIONS & EXPERIENCE
At least 5 ‘0’ level passes including English and Mathematics at Grade C or better
A Diploma in Secretarial Studies/Office Administration/Office Management
A Diploma in Executive Secretarial is an added advantage
At least 2 years’ experience in a similar role
OTHER REQUIREMENTS/ COMPETENCES
Must have good communication and interpersonal skills.
Reporting skills.
Must be good with figures.
Must understand MS Microsoft Word, Excel and PowerPoint.
TO APPLY
Submit an application letter, certified copies of qualifications and detailed CV addressed to : hr@timb.co.zw not later than 22 October 2023 clearly indicating in block letters the position in the subject line, that is, “EXECUTIVE ASSISTANT”
NB: Only shortlisted candidates will be contacted.