MSF Médecins Sans Frontières
DUE: 12 OCT 2023
Location : Gwanda Project
Type of contract : Fixed term contract with probation period of three months
Start Date : November 2023
Immediate Supervisor : Project Logistics & Supply Manager
Objective of the Post
Supporting project activities through organizing and being supply focal person to ensure an efficient implementation of supply chain activities inclusive of order management, purchase management and optimum warehousing and stock management, guaranteeing a proper application of MSF supply procedures
Responsibilities:
Purchase Management – Plans supply activities in the project concerning procurement (best prices, supplier list, purchase order management, quality of products & services and following procedures)
Prepare market assessments, contracts, and supplier evaluations, with support from Line Manager
Settles advances to the finance department daily/weekly with proper commitment documents
Being responsible for the supply database and the correct filing and archiving of supply documentation to guarantee the availability, confidentiality, security and the coherence of supply data
Order Processing – processes all orders and requests and communicates regularly on their status with the initial clients. Ensures the procurement system is in line with MSF supply procedures and best practice
Proper management and follow ups of international procurements through Country Office in Harare
Stock Management – working closely with stock owners, collects all information related to stock levels and alarms – inventory turnover, pipeline, shortage, expiry dates and timeously update Line Manager and
user departments
Reporting and Communication – acts as the focal person on all operational supply related issues, linking all relevant stakeholders, promptly informing Logistics & Supply Manager of information which could impact on project supply chain management
Human Resources Management – responsible for all HR work for the supply under her/his supervision
Person Specifications
Diploma or Degree in Procurement/Logistics/Supply Chain Management
CIPS Diploma or progress towards same or related professional qualification is an added advantage
Two years minimum working experience in Logistics/Supply Management in an NGO environment
Good negotiation, communication, teamwork, interpersonal & management skills
Agile and motivated to work in an international humanitarian context, following safeguarding principles
High flexibility and ability to work under pressure and meet deadlines
Clear knowledge & experience of all legislative instruments and procedures of medical supplies
Highly computer literate with experience of any ERP and Microsoft office packages
Strong command of English and local languages
TO APPLY
Interested candidates meeting the above criteria should forward their detailed CVs & motivation letter indicating the position being applied for on or before 12th October 2023, to The Human Resources Assistant, MSF–Belgium, 4 Lawley Street, 4th Avenue, Gwanda or by email to
msfocb-harare@brussels.msf.org
N.B. Only shortlisted candidates will be contacted within 2 weeks of advert closure
Please note that MSF-Belgium, Zimbabwe Mission does not solicit any organization or individual to recruit on their behalf.
No fee is charged throughout the recruitment, selection and placement process. Canvassing will lead to disqualification of candidates