Oxfam
DUE: 09 AUG 2023
The Role
Oxfam is looking for a Human Resources Assistant to provide functional and technical human resources support and assist in implementation of all related HR operational plans to enhance the organisation’s performance through our people.
| KEY RESPONSIBILITIES:
Recruitment and Selection Supports recruitment processes including the following; Working with recruiting managers to facilitate timely development, review and sign off of Terms of Reference/Job profiles and staff requisitions
Ensuring prompt long listing and short-listing by ensuring applications for positions are placed in the right folders,
Coordinating interview processes by downloading CV’s from eACRU, preparing interview packs, contacting candidates, administering tests, taking part in the interviews where necessary and finalising recruitment reports.
Information Management Ensures that all HR documentation is kept confidential, up to date and accurate by; Filing all personal records (paper and electronic) in a consistent manner in line with minimum standards and data protection regulations. Maintaining an up-to-date and accurate staff database in GOLD. Producing HR data for input into monthly and quarterly HR reports within agreed timelines Ensuring all medical records are processed and paid every 2 weeks. Responsible for the preparation of monthly payroll inputs for submission to Finance Secure required employment visas/permits for expatriate staff and ensure that they are valid. HR Service and Support Follow up on and keep an up-to-date record of Humanitarian staff and partner staff time-sheets in line with donor requirements Support line managers on orientation & induction of new employees, ensuring that each employee receives an HR welcome pack Support incoming Global Humanitarian Support Personnel in processing necessary authorization to work in the country and keeping track of expiry and validity of permits/visas Work closely with the Logistics team to support set-up of temporary sub-offices in designated response areas Respond to employee queries and assisting to find resolutions to problems in a timely manner, guided by the country labour regulations and Oxfam HR policies.
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What we are looking for:
We’re looking for a candidate who cares about Oxfam’s mission to end poverty and is personally aligned to our feminist principles and values of empowerment, accountability and inclusion in all you do.
An ideal candidate for the role will also be / have:
| SKILLS AND COMPETENCE
Essential: Minimum of a Bachelors Degree or Higher National Diploma in HR. Psychology or Business Administration At least one year experience in HR/Office administration or similar role Good knowledge of management of communication systems and office management. Good organization skills. Able to work under pressure and in insecure areas. Good knowledge of local labour regulations Desired: Strong computer skills including ability to work with windows competently and accurately. Email operation. Good communication skills, both oral and written. Patient, pleasant and courteous personality Able to travel at short notice Ability to prioritize work according to importance and deadline; meeting conflicting work demands. Posses initiative, patience, tact, and able to work with minimum supervision Manages own time and deals with some conflicting priorities without upward referral. Demonstrates adaptability and flexibility in all aspects of working. Influences decision-making on specific issues relating to routine projects and tasks. Ability to work effectively in a team and support bothers in their work. Makes decisions on routine matters without close supervision. Takes responsibility for expanding own knowledge. Shares knowledge and improvements and may supervise the workflows of others
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We offer:
We offer a competitive salary and a range of additional benefits to staff including flexible working options, generous pension scheme, annual leave, additional leave allowances, company sick pay, life assurance and a range of other benefits.
From the day you join Oxfam we invite you to stretch and learn in your role. Our wide range of Learning & Development opportunities includes in-house courses, e-learning modules, on-the job learning opportunities, coaching and mentoring, and much more.
Flexfam:
We believe flexible working is key to building the Oxfam of the future, so we’re open to talking through the type of flexible arrangements which might work for you.
How to apply
As part of your online application, please upload your up to date CV and Cover Letter explaining your suitability against the essential criteria in the job profile.
Our values and commitment to safeguarding
Oxfam is committed to preventing any type of unwanted behaviour at work including sexual harassment, exploitation and abuse, lack of integrity and financial misconduct; and committed to promoting the welfare of children, young people, adults and beneficiaries with whom Oxfam GB engages. Oxfam expects all staff and volunteers to share this commitment through our code of conduct. We place a high priority on ensuring that only those who share and demonstrate our values are recruited to work for us.
The post holder will undertake the appropriate level of training and is responsible for ensuring that they understand and work within the safeguarding policies of the organisation.
All offers of employment will be subject to satisfactory references and appropriate screening checks, which can include criminal records and terrorism finance checks. Oxfam GB also participates in the Inter Agency Misconduct Disclosure Scheme. In line with this Scheme, we will request information from job applicants’ previous employers about any findings of sexual exploitation, sexual abuse and/or sexual harassment during employment, or incidents under investigation when the applicant left employment. By submitting an application, the job applicant confirms his/her understanding of these recruitment procedures.
We are committed to ensuring diversity and gender equality within our organisation and encourage applicants from diverse backgrounds to apply.
About us
Oxfam is a global community who believe poverty isn’t inevitable. It’s an injustice that can be overcome. We are shop volunteers, women’s right activists, marathon runners, aid workers, coffee farmers, street fundraisers, goat herders, policy experts, campaigners, water engineers and more. And we won’t stop until everyone can live life without poverty for good.
Oxfam GB is a member of international confederation of 21 organisations working together with partners and local communities in the areas of humanitarian, development and campaigning, in more than 90 countries.
A thriving diverse Oxfam:
It’s people power that brings about change. To play our part as a global organisation working to overcome poverty and inequality, we need equality, diversity and inclusion across our community of staff, partners and volunteers. Together, we’re committed to becoming a more diverse workforce, better able to tackle the global challenges that face our world today.
To do that:
- We need to dismantle the unequal power structures that exist everywhere, this including Oxfam and the wider development and charity sectors.
- We need an inclusive Oxfam where everyone can bring who they are to our work and feels celebrated for the differences they bring.
- We want and need everyone, and that means we need you.