United Nations Development Programme (UNDP)
Job Description
The Position:
The Procurement/Logistics Associate position is located in the Country Office of UNFPA in Harare and works in close collaboration with the Admin Associate, the Finance Associate and other operations team members in achieving the overall work of UNFPA Zimbabwe in the area of Procurement and Logistics.
Reporting directly to the Operations Analyst, the Procurement/Logistics Associate is a member of the CO Operations Team and provides procurement logistics support for various functions and operations of the CO and maintains collaborative relationships with all programme and project staff at the as well as administrative and operations team of the CO.
Job Purpose
The Procurement/Logistics Associate is responsible for effective delivery of services, and supports various operational requirements of the CO Operations Unit. He/she analyzes and interprets the admin rules and regulations and provides solutions to a wide spectrum of procurement and logistical issues.
He/she delivers quality services to internal and external clients in Procurement, Logistics, and supports the General Administration and Operations in compliance with all relevant rules, guidelines, processes and procedures. S/he takes a client-oriented results-focused approach to interpreting the rules, procedures and guidelines, providing support to the CO and UNFPA-supported projects.
The Procurement and Logistics Associate works in close collaboration with the Programme and Operations staff supporting the country office. The officer is expected to provide effective logistical support, fleet management, and work closely with procurement, programme and operations staff in order to ensure programme delivery.
Education
Qualifications and Experience:
Completed Secondary Level Education required
First level university degree in business administration, information technology, hospitality, transport or related fields is desirable.
Knowledge And Experience
At least six years of relevant experience in administration, procurement, logistics, fleet management or related fields.
Relevant experience in providing administrative management services
Experience in the usage of computers and office software packages (MS Word, Excel, etc.) and knowledge of spreadsheet and database packages, experience in handling of web based management systems
Experience in Procurement, Fleet Management, Travel Management or Logistics is an added advantage
A thorough understanding of the UN system in general, and especially UNFPA mandate, its policies and operations and current development topics and political issues in Zimbabwe will be an added advantage
Demonstrated ability to work in a team.
Languages
Fluency in oral and written English. Working knowledge of another UN Official Language, an asset.
Values
Required Competencies:
Exemplifying integrity.
Demonstrating commitment to UNFPA and the UN system.
Embracing cultural diversity.
Embracing change.
Core Competencies
Achieve results
Being accountable
Developing and applying professional expertise/ business acumen
Thinking analytically and strategically
Working in teams/ managing ourselves and our relationships
Communicating for impact.
Functional Skill Set
Projects Management, Fleet Management and Support
Understanding of Logistics and Procurement Issues and Systems in UNFPA
Managing documents, correspondence and reports
Managing information and workflow
Planning, organizing and multi-tasking
Managing operational processes
Job knowledge / technical expertise
Proficiency in current office software applications; good basic knowledge of Project Management dashboard and software.
Compensation And Benefits
This position offers an attractive remuneration package including a competitive net salary plus health insurance and other benefits as applicable.
Disclaimer
UNFPA does not charge any application, processing, training, interviewing, testing or other fee in connection with the application or recruitment process. Fraudulent notices, letters or offers may be submitted to the UNFPA fraud hotline http://www.unfpa.org/help/hotline.cfm