Zimbabwe Gender Commission
DUE: 14 APR 2023
RECORDS AND INFORMATION OFFICER
REPORTS TO : HUMAN RESOURCES MANAGER
DIVISION : FINANCE, ADMINISTRATION AND HUMAN RESOURCES
LOCATION : HARARE
KEY DUTIES AND RESPONSIBILITIES
Receive and sign for hand delivered mail to acknowledge receipt for tracking purposes and to deliver to intended recipients on time.
Receive parcels and forwarding them to the internal messenger for delivery to their destination
Handle incoming and outgoing mail and enter into respective register for record keeping and reference purposes.
Box files according to content to ensure that documents have not been misfiled and for accuracy purposes.
Develop a filing catalogue to ensure for the smooth and quick retrieval of documents.
Receive retention period of files and notify respective personnel if their files have reached a retention period to ensure for informed decisions by management.
Prepare destruction forms for documents that have reached retention period and ensure that they have been signed by relevant personnel to give a go ahead on the destruction process.
Raise IPR to purchase relevant material and stationary for use in efficient and effective filing.
Record documents dispatched and ask for date of return to ensure for accountability purposes.
Collect returned documents and check if there are any pages missing to look out for theft.
Produce catalogues quarterly to Heads of Departments highlighting status of documents and records i.e. the description of the document, its retention period to ensure for informed decision by the managers.
EDUCATION AND EXPERIENCE
● 5 “O” Levels
● Diploma in Records and information systems or Equivalent
● 2-3 years’ experience
COMPETENCIES
● Results Focus
● Customer Service Orientation
SKILLS
● Resource Management
● Computer Literacy
TO APPLY
Applications are invited from suitably qualified and experienced persons to fill vacancies within the Zimbabwe Gender Commission. Applicants should submit an application letter accompanied by a detailed Curriculum Vitae and certified academic and professional certificates.
Applications from prospective candidates should be received not later than 14 April 2023. Applications should clearly indicate the post being applied for and should be sent to the address indicated below:
The Chief Executive Officer
Zimbabwe Gender Commission
1st Floor
Pax House
89 Kwame Nkrumah Avenue
Harare
Or email to the following emails:
1) p.kadhoro@zgc.co.zw
2) hr@zgc.co.zw